VILLAGE OF NORTH BEND
21 TAYLOR AVENUE, NORTH BEND, OHIO 45052
August 30, 2021
Meeting was called to order at 7:00 P.M. by Mayor Sammons.
Mayor: Mr. Sammons
Law Director: Mr. Sollmann
Fiscal Officer: Ms. Fryman, (excused)
Councilpersons: Mr. Moorman, Mr. Deters, Mr. Bonner,
Mrs. Romweber, Mr. Hartoin, Ms. Smith
MAYOR’S OPENING STATEMENT
Mayor Sammons commented on the country’s state of affairs in Afghanistan. We are praying for the families of our deceased military.
Joe Bonner moved that the July 26, 2021 Council meeting minutes be accepted. Shirley Smith seconded the motion. Motion carried 100%.
Joe Bonner moved that the August 12, 2021 Special meeting minutes be accepted. Shirley Smith seconded the motion. Motion carried 100%.
Dave Moorman read the Treasurer’s Report. North Bend has received its first American Rescue Plan deposit in the amount of $45,723.84. We should receive the second deposit for the same amount in early 2022.
Dave Moorman made a motion to adopt Resolution 2021-26 Appropriating Funds Received by the Village of North Bend from the American Rescue Plan Adopted by Congress in 2021. Joe Bonner seconded the motion. Motion carried 100%.
The Treasurer’s Report is available at the Village office.
PAY THE BILLS
Bill Deters made a motion to pay the bills. Joe Bonner seconded the motion. Motion carried 100%.
Minutes, August 30, 2021
MAINTENANCE SUPERVISOR’S REPORT
Steve Ludwig reported the maintenance crew removed the graffiti from the underpass. They have been trimming trees, weeds and bushes back from the guardrails on U. S. 50. They have patched the large pothole at the bottom of Harbor Drive and pressure washed the medians at the corner of Miami and U.S. 50. They continue to water flowers. The ONYX street treatment in Aston Oaks should start this week. The landslide area needs piering. Mayor Sammons asked Steve to contact Glenn Wauligman and Cleves Water Works to meet with him and Steve regarding a possible water leak in that hillside.
DEPUTY CLERK’S REPORT
Marilyn reported that October 9th, 2021 from 9:00am – 11:00am will be Safety Day in North Bend. Steve stated that he can spray the perimeter of the office building to combat insects in the office. Marilyn signed Steve up for the Commercial Pesticide Applicator License and with the Weather Advisory Dispatch for adverse weather and snow alerts. FES retagged all of our fire extinguishers and Marilyn purchased two additional extinguishers for our two trucks. Our next We Thrive, Wellness Committee meeting will be Wednesday, September 29th at 9:30am if anyone would like to attend. Our representative, Nicole Key, will attend our next council meeting. Tickler File – Marilyn will follow up with Hamilton County Planning for a copy of the new contract for 2022.
Lt. Stuckey reported there were 44 calls for service for the month of July. There were two criminal cases and one case sent to detectives. There were no automobile accidents and no citations.
THREE RIVERS SCHOOL
Superintendent Ault stated school started August 11th. Three Rivers School wants to complete the semester prior to Christmas break and this is why their start date is in early August. That decision is revisited each year. They do give a full week off at Thanksgiving as students’ families prefer that. The Board of Education ruled that masks are optional at Three Rivers School; that’s for students, teachers and staff. Most of their teachers and staff are vaccinated. They did have eighteen (18) positive COVID cases when school began; three of which were teachers. They report all positive COVID cases to the Health Department.
Three Rivers School has a program called STEP UP. Principals visibly walk through the classrooms; how are students involved in school, clubs, sports, arts, etc. With keeping students engaged you keep them out of trouble. The school has a very positive climate and culture. The school had a recognition ceremony for the previous superintendent, Ms. Rhonda Bohannon. She worked very hard in getting the new, state-of-the-art school built. The Hamilton County Sheriff’s Department has assigned one police officer to Three Rivers School, Officer Steve Makin. Taylor High School’s new football coach had his first win.
Minutes, August 30, 2021
THREE RIVERS SCHOOL, Continued
There are 2,208 students enrolled at Three Rivers School. This is down 28 students from last year. All programs and classrooms are full. At this time, TRS cannot accommodate a larger class. They have land on campus to refigure and they have met with an architect to possibly build on to the elementary wing. They are also looking at renovating an existing building. By the end of year, they will have all the information needed to make a decision as to how to expand for future classes. Mayor Sammons suggested purchasing a trailer or speaking with the school’s athletic association to see if they might be able to fundraise for a new building.
Finance - Mr. Moorman
Dave Moorman gave a presentation on the Audit Report for 2019-2020. This is a normal audit which is conducted every two years. There were no material complaints.
Dave Moorman presented Security Awareness Information.
PEP, Public Entities Pool, requested North Bend complete a security questionnaire. North Bend protects our computer information with external hard drives, carbonite and a fire wall in place through Fuller Computer Information Systems.
Light, Water and Sewer - Ms. Smith
Maintenance - Mr. Hartoin
Police & Fire – Mr. Deters
Planning & Zoning - Mrs. Romweber
Law & Ordinance - Mr. Bonner
Beautification – Fran Romweber
COUNCIL’S OLD BUSINESS
There was a discussion of Ordinance 2021-02 Amending Sections 304.02 and 304.03 of the North Bend Revised Code of Ordinances. (This ordinance is regarding trash can use)
Fran Romweber made a motion to declare Ordinance 2021-02 an emergency and to dispense with the requirement that this ordinance be read on three separate days and be adopted upon its first reading. Shirley Smith seconded the motion. Motion carried 100%.
Minutes, August 30, 2021
COUNCIL’S OLD BUSINESS, Continued
Joe Bonner made a motion to adopt Ordinance 2021-02 Amending Sections 304.02 and 304.03 of the North Bend Revised Code of Ordinances. Bill Deters seconded the motion. Motion carried 100%. Dave Moorman-Aye, Bill Deters-Aye, Joe Bonner-Aye, Fran Romweber-Aye, Ron Hartoin-Aye, Shirley Smith-Aye.
LAW DIRECTOR’S OLD BUSINESS
Scott stated Mr. Ken Addison appeared before Village Council late last year and paid the $500.00 fee to remove liens against his property at 35 Ridge Avenue, North Bend, OH.
Ron Hartoin made a motion to declare Resolution 2021-27 an emergency and to dispense with the requirement that this resolution be read on three separate days and be adopted upon its first reading. Shirley Smith seconded the motion. Motion carried 100%.
Ron Hartoin made a motion to adopt Resolution 2021-27 Releasing All Village Liens, Assessments, Penalties and Interest Against Hamilton County Parcel #573-0004-0047-00. Joe Bonner seconded the motion. Motion carried 100%.
Ron Hartoin is abstaining from voting on Resolution 2021-28 as there may be a conflict of interest.
After a discussion, Dave Moorman made a motion to declare Resolution 2021-28 an emergency and to dispense with the requirement that this resolution be read on three separate days and be adopted upon its first reading. Bill Deters seconded the motion. Motion carried 100%.
Dave Moorman made a motion to adopt Resolution 2021-28 Imposing a Fourth Extension of an Additional One Year Moratorium on the Issuance and Processing of any Permits Allowing Retail Dispensaries, Cultivators or Processors of Medical Marijuana Within the Village of North Bend, Ohio. Joe Bonner seconded the motion. Motion carried 100%. Dave Moorman-Aye, Bill Deters-Aye, Joe Bonner-Aye, Fran Romweber-Aye, Ron Hartoin-Abstain, Shirley Smith-Aye.
MAYOR’S OLD BUSINESS
COUNCIL’S NEW BUSINESS
Dave Moorman stated there’s a tree with dead limbs hanging over the sidewalk on the corner of U. S. 50 and Symmes Avenue. Joe Bonner will write a letter to the owner.
LAW DIRECTOR’S NEW BUSINESS
Scott will evaluate the State Auditor’s recommendation of incorporating the State of Ohio’s fraud reporting “Whistleblower” hotline and reporting system as part of the Employee Manual.
MAYOR’S NEW BUSINESS/ REPORT
OPEN TO THE FLOOR
Minutes, August 30, 2021
MAYOR AND COUNCIL ANNOUNCEMENTS, COMMENTS
Our next council meeting is Monday, September 27, 2021 at 7:00pm.
Mayor Sammons stated he may not be in town for the meeting. He will advise Ron Hartoin, Vice Mayor, if he needs to conduct the meeting.
Joe Bonner stated he will be out of town.
MAYOR’S FINAL COMMENTS
Fran Romweber made a motion to adjourn the meeting. Shirley Smith seconded the motion. Motion carried 100%. Meeting was adjourned at 8:17p.m.
Fiscal Officer Mayor
Minutes, August 30, 2021
August 30, 2021
To Council Members for Your Information and Review
The 2019-20 audit is completed. Mr. Moorman will review with Council later in the meeting.
The General Fund levy paperwork was delivered to the Board of Elections. We have not received wording from the State.
We received $45,723.84 from the American Rescue Plan. We will receive this amount again in 2022. I request Council approve Resolution #2021-26 approving appropriations for the funds.
We issued 3 new purchase orders this month –BC-22-2021, Postage, $382.80; BC23-2021, Repairs and Maintenance, $1,202.12; and BC24-2021, Maintenance and Repairs, $4,962.90.
Distributed to council members this month are the following reports:
· Monthly Cash Flow Analysis:
Showing money in/money out and the check book balance
· Payment and charge Register Report:
Includes all checks & automatic payments taken directly from our checkbook since last Council Meeting
· Receipts Register Report:
Includes all sources of revenue taken in by the Village since last Council Meeting
· Revenue Status Report:
Shows the year-to-date status of each revenue account as of date of this Council Meeting
· Fund Status Report: Shows amount left in each fund as of date of this Council
Meeting and the current checking account balance
· Year to Date Beautification Accounting Report – no report
· Mayor’s Discretionary Fund Report – no report
· Credit Card Usage Report
Copies of all the above reports are available for public viewing at the Village Office.
Marta Fryman, Fiscal Officer
Maintenance Report For
Month of August 2021
During the month of August, our maintenance crew has completed a few requested projects (vandalism under the bridge and the sidewalk at the landslide area). We have been actively making progress on trimming trees, weeds, and bushes back from the guardrails on U.S. SO. We have successfully trimmed from our Cleves sign, headed east, until TLC Daycare. Patched pothole at the bottom of Harbor Drive.
Pressure washed the medians at the corner of Miami and U.S. SO. Traffic Light Bulb (LED) was replaced at the bottom of Shady Lane. The fire escape sign in council chambers was replaced to adhere with fire code and all fire extinguishers have been updated to code. I' m optimistic we will pass our re-inspection on Wednesday September 1st_ Also, we have made one final pass on all streets getting Onyx treatment, this past Thursday, to ensure no weeds are present in the cracks when Strawser Construction begins this project on Monday August 30th. With the increase in temperature, we have decided to continue watering all flower baskets and planters Monday's, Wednesday's, and Friday's until the temperature subsides.
DEPUTY CLERK’S REPORT August 30, 2021 Marilyn Kramer
- Safety Day (Touch A Truck) in North Bend will be Saturday, October 9, 2021 from
9:00am – 11:00am. I’m confirming the topics covered with Miami Township Fire Department and will post this event on our website soon.
- We talked about hiring a pest control company last month to spray the perimeter of
the office. Steve talked to me about this and stated he can take care of the issue.
- I signed Steve up for the Commercial Pesticide Applicator License. He should be certified by next spring.
- I signed Steve up with the Weather Advisory Dispatch, so he will receive any adverse weather and snow alerts.
- FES checked and re-tagged all of our fire extinguishers . I purchased two small extinguishers for the trucks in case our maintenance crew would need them.
- Our We Thrive, Wellness Committee meeting will be Wednesday, September 29th at 9:30am if anyone would like to attend. Our representative, Nicole Key, will attend our September 27th meeting.
- Every year we have a new contract with Hamilton County Planning Commission for zoning compliance services. We usually have a resolution and the contract by November to approve for the following year. I’ll contact Hamilton County for the contract.
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