VILLAGE OF NORTH BEND

21 TAYLOR AVENUE, NORTH BEND, OHIO 45052

December 19, 2016



Meeting was called to order at 6:00 P.M. by Mayor Sammons.



Members Present:

Mayor: Mr. Sammons

Law Director: Mr. Sollmann

Fiscal Officer: Ms. Fryman

Councilpersons: Mr. Hartoin, Mrs. Romweber, Mr. Nunnery,

Mr. Moorman, Ms. Smith, Mr. Boll

MAYOR’S OPENING STATEMENT

Mayor Sammons thanked everyone involved with our Breakfast with Santa event. Fran Romweber and Shirley Smith attended and Rick Schultz and Marilyn Kramer planned the event.

MINUTES

Shirley Smith moved that the November 21, 2016 Minutes be accepted. Dave Moorman seconded the motion. Motion carried 100%. Shirley Smith moved that the December 5, 2016, Special Meeting Minutes be accepted. Dave Moorman seconded the motion. Motion carried 100%.

TREASURER’S REPORT

The Treasurer’s Report is available at the Village office.

PAY THE BILLS

Shirley Smith made motion to pay the bills. Ron Nunnery seconded the motion. Motion carried 100%.

MAINTENANCE SUPERVISOR’S REPORT

The Maintenance Supervisor’s Report is available at the Village office.

Mayor Sammons thanked Rick Schultz for all the work he has done for the Village.

DEPUTY CLERK’S REPORT

The Deputy Clerk’s Report is available at the Village office.







Minutes, December 19, 2016


POLICE REPORT

Sgt. Raker reported there were thirty-five calls for the month of November. Two cases were assigned to detectives. There was one burglary on Washington Avenue and Dollar General reported stolen goods from their store.

GUESTS

Mr. Mike Fogle, representative from Signarama, talked about the new sign St. Joseph Church would like to install on their premises along with two smaller entrance and exit signs. Hamilton County advised them the signs’ square footage exceeds North Bend’s limitations.

Mayor Sammons is presently talking with Eric Fazzini of Hamilton County regarding this issue.

FIRE REPORT

Chief Ober reported two fire runs and four EMS details for the month of November. There was one auto accident.

THREE RIVERS’ SCHOOL

Ms. Lisa Whiteley, Director of Communication at Three Rivers Local Schools, said they will be on winter break from December 21 through January 2. She reported Three Rivers School is participating in a federal level program called School of Character. This will be a one to two year process where the program looks at overall student achievement and the school must follow state standards.

David Kohrs, a Taylor High School teacher, is a local hero. He has been recognized for volunteering and working with various non-profit organizations.

Three Rivers School is hosting an event for 600 veterans using wheelchairs, July 17-22, 2017.

THS students will perform three public showings of their “Sister Act” play in February, 2017.



COMMITTEES:

Finance - Mr. Moorman

Dave Moorman made motion to adopt Resolution 2016-21 Authorizing Pay Increases. Ron Hartoin seconded the motion. Motion carried 100%.

Dave Moorman made motion to adopt Resolution 2016-22 Authorizing Incentive Bonuses to Village Employees. Fran Romweber seconded the motion. Motion carried 100%.

Light, Water and Sewer - Ms. Smith

No Report

Maintenance - Mr. Hartoin

No Report

Police & Fire – Mr. Boll

No Report





Minutes, December 19, 2016


Planning & Zoning - Mrs. Romweber

No Report.

Law & Ordinance - Mr. Nunnery

No Report

Beautification – Fran Romweber

Fran discussed the possibility of North Bend adopting a littering ordinance and possibly placing signage of a financial penalty. She discussed how we need to address OPG, other people’s garbage. Garbage is strewn near Dollar General and on Three Rivers Parkway going west past

the Brower overpass.



Mayor Sammons asked if we had a littering penalty already in place and asked Scott to draft

a document for our next meeting.



COUNCIL’S OLD BUSINESS

No Report

LAW DIRECTOR’S OLD BUSINESS

No Report

MAYOR’S OLD BUSINESS

Mayor Sammons talked about the sign which was supposed to be placed across from Aston Oaks Drive. He will reach out to the Aston Oaks Homeowners Association president, Mr. Tom Mendel, to ask if we may be able to install the sign on their property at the entrance to Aston Oaks with the understanding they will be responsible for the landscaping and maintenance of the sign.

COUNCIL’S NEW BUSINESS

No Report

LAW DIRECTOR NEW BUSINESS

Ron Nunnery made motion to adopt Resolution 2016-20 Authorizing the Mayor to Execute Contract with the Hamilton County Regional Planning Commission for Zoning Compliance Services Effective January 1, 2017 through December 31, 2017. Shirley Smith seconded the motion. Motion carried 100%. Ron Nunnery made a motion to declare Resolution 2016-20 an emergency and to dispense with the requirement that this Resolution be read on three separate days and be adopted upon its first reading. Shirley Smith seconded the motion. Motion carried 100%.

Scott talked about North Bend having a public records policy at our last meeting. We will have a copy at our office and Marilyn will take an online training course. This will also be listed on our website.

Ron Nunnery made motion to adopt Resolution 2016-23 Adopting Village of North Bend Public Records Policy. Shirley Smith seconded the motion. Motion carried 100%. Ron Nunnery made a motion to declare Resolution 2016-23 an emergency and to dispense with the requirement that this Resolution be read on three separate days and be adopted upon its first reading. Shirley Smith seconded the motion. Motion carried 100%.



Minutes, December 19, 2016



MAYOR’S NEW BUSINESS/ REPORT

Mayor Sammons advised everyone that JMA and the Village of Addyston have an agreement to tie in the Addyston water pipes to the Cleves water pipes. There will be construction on Three Rivers Parkway near the Addyston and North Bend boundary line.

OPEN TO THE FLOOR

Ms. Anne Poppe, resident of North Bend on Stonehaven, talked about the stop sign as you leave Aston Oaks Golf Club. When people exit Aston Oaks Golf Club they do not realize that oncoming traffic is not required to stop or yield before they turn left into Stonehaven. This is a safety issue and Ms. Poppe would like to see an additional sign stating that “oncoming traffic does not stop”. The stop sign is also blocked somewhat by tree limbs. North Bend maintenance will trim those tree limbs blocking the sign.

Nathan Goldschmidt, Eddie Schmidt and Nathan Schulte of Boy Scout Troop 420 introduced themselves to council and remained at the council meeting taking notes.

MAYOR AND COUNCIL ANNOUNCEMENTS, COMMENTS

Our next Council meeting is Monday, January 30 at 7:00pm.

MAYOR’S FINAL COMMENTS

Mayor Sammons announced that he is a grandfather for the second time to Miss Lucy Marie.


ADJOURNMENT:

Ron Nunnery made motion to adjourn the meeting. Fran Romweber seconded the motion. Motion carried 100%. Meeting was adjourned at 7:10p.m.



Respectfully Submitted,



_____________________________ _______________________________

Fiscal Officer Mayor








Minutes, December 19, 2016


TREASURER’S REPORT

December 21, 2016



To Council Members for Your Information and Review



This month I’ve been making preparations for 2016 end of year closing and preparation to convert to 2017 with the budget approved at the November, 2016 meeting.



Four purchase orders were written this month – 3G Inc, $375.00 – Veteran’s Memorial pavers, Ohio Municipal League, $345.00 – 2017 Annual Dues, Priority National Services, $1,000.00 – down payment for 3 Miami Ave., Cleves Water Works, $27.56 – cover balance of 4th qtr water usage,



Distributed to council members this month are the following reports:

· Monthly Cash Flow Analysis:

Showing money in/money out and the check book balance

· Payment and charge Register Report:

Includes all checks & automatic payments taken directly from our checkbook since last Council Meeting

· Receipts Register Report:

Includes all sources of revenue taken in by the Village since last Council Meeting

· Revenue Status Report:

Shows the year-to-date status of each revenue account as of date of this Council Meeting

· Fund Status Report: Shows amount left in each fund as of date of this Council

Meeting and the current checking account balance

· Beautification Fund report: Year to date expenses and balance of fund

· Mayor’s Discretionary Fund report: Year to date expenses and balance of fund



Copies of all the above reports are available for public viewing at the Village Office.



Respectfully submitted, Marta Fryman, Fiscal Officer



MAINTENANCE SUPERVISOR’S REPORT December 19, 2016 Rick Schultz



Three Rivers Pkwy. (center) street cleaning completed.





Completed the placement of Christmas decorations.



Playground lighting installation, along sidewalk, has begun –

- In ground conduit and concrete post to hold lighting is complete

- Project should be completed by mid-January.





Moved snow equipment into place and tested

- Put down salt on overpass 12/13

- Drove through village late 12/13 to check on roads

- Call out on Friday, 12/16





Dave will be working Tuesdays, Wednesdays and Thursdays for the winter months unless

there’s a snow event.





We will be cleaning and reorganizing the maintenance work areas for the storage of Christmas decorations. We will begin to bring in decorations the first week of January, 2017.





We will begin with the cleaning and repair of the planters in January.





We removed leaves from Administration Building area and park area.







DEPUTY CLERK’S REPORT December 19, 2016 Marilyn Kramer



I’d like to thank Ron Hartoin for purchasing the remaining 10 pavers needed for North Bend

to secure the discounted price from Acsent.



I’d also like to thank Shirley Smith for donating a new 6.5’ Christmas tree to North Bend, which

Rick will use in our Christmas display at the Addyston/North Bend boundary line.



I took a picture of that display and Rick’s gift box for our Christmas card this year.



Breakfast with Santa was a huge success; we had donuts, OJ and hot chocolate for everyone. We had plenty of toys for all of the children and raffled off four bicycles. It was well attended.





We received cookies from Constellation, our gas aggregator and candy from Kleem, which

is one of Rick’s vendors.





We have received the required three bids for demolition of 3 Miami and will submit them

this Wednesday to Spot Demolition along with our application. Demolition cannot begin until mid-February because of the required 90-day vacancy policy.





The adult fitness equipment for our playground has been ordered and I should have an update at our next council meeting. The rubber flooring can only be installed in temperatures of 40 degrees or higher. The lighting installation has begun.





John Niehaus is stepping down as president of Aston Oaks Homeowners Association and

Mr. Tom Mendel will take his place.





We received an appreciation letter from Tom Mendel, (a copy is attached) thanking North Bend

staff and committees for making North Bend beautiful. I have received several compliments on

our Christmas gift boxes this year also.





The office will be closed from 11:30am Wednesday, December 21 until Monday, January 2, 2017.





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