VILLAGE OF NORTH BEND

21 TAYLOR AVENUE, NORTH BEND, OHIO 45052

January 26, 2015



Meeting was called to order at 7:00 P.M. by Mayor Sammons.



Members Present:

Mayor: Mr. Sammons

Law Director: Mr. Sollmann

Fiscal Officer: Mr. Sullivan

Councilpersons: Mrs. Romweber, Mr. Hartoin, Mr. Nunnery,

Mr. Welch, Mr. Moorman, Ms. Smith

MAYOR’S OPENING STATEMENT

Mayor Sammons stated that our Committee Assignments will remain the same for 2015 as listed for 2014. He also mentioned that Friday, February 6, 2015, President William Henry Harrison’s birthday celebration will be held in Council Hall beginning at 10:00 am with sixty students from Taylor High School. Mayor Sammons also welcomed our new Law Director, Scott Sollmann.

MINUTES

Bill Welch moved that the December, 2014 Minutes be accepted. Dave Moorman seconded the motion. Motion carried 100%.

TREASURER’S REPORT

The Treasurer’s Report is attached

PAY THE BILLS

Bill Welch made motion to pay the bills. Fran Romweber seconded the motion. Motion carried 100%.

MAINTENANCE SUPERVISOR’S REPORT

See Attached Report

POLICE REPORT

Sgt. Steers reported that for the month of December there were 33 calls with 3 cases assigned. Those cases remain open. Sgt. Steers introduced his son, Michael Jr. who attended the meeting with his father.

GUESTS

Mr. Craig Hockenberry, the new Superintendent of the Three Rivers Local School District, introduced himself and talked about his background. He can be reached at Chockenberry@TRLSD.org



Minutes, January 26, 2015









FIRE REPORT

Chief Ober reported 11 EMS runs and 1 Fire run, an auto accident, for the month of December. In 2014, there were 138 EMS runs compared to 130 in 2013. There were 23 Fire runs compared to 26 in 2013. Chief Ober is reviewing the hydrant repair situation and will report next month.

THREE RIVERS SCHOOL DISTRICT

No Report

COMMITTEES:

Finance - Mr. Welch

Bill Welch made motion to adopt Resolution 2015-01 Transferring $100,000 from General Funds to the Street Maintenance Fund #2011. Ron Nunnery seconded the motion. Motion carried 100%.

Bill Welch made motion to adopt Resolution 2015-02 Transferring $6,850 from General Funds to the Brower Road Capital Project Fund #4902. Ron Nunnery seconded the motion. Motion carried 100%.

Bill Welch made motion to adopt Resolution 2015-03 Transferring $6,250 from General Funds to the Cliff Road Capital Project Fund #4901. Ron Nunnery seconded the motion. Motion carried 100%.

Bill Welch made motion to adopt Resolution 2015-04 Transferring $1,750 from General Funds to the Lakeview Drive Capital Project Fund #4903. Ron Nunnery seconded the motion. Motion carried 100%.

Bill Welch made motion to adopt Resolution 2015-05 Transferring $2,350 from General Funds to the Washington Avenue Sewer Project Fund #4904. Ron Nunnery seconded the motion. Motion carried 100%.

Bill Welch made motion to adopt Resolution 2015-06 Transferring $80,000 to the Reserve Fund for Future Street Improvement and Replacement Fund #4908. Ron Nunnery seconded the motion. Motion carried 100%.

Bill Welch made motion to adopt Resolution 2015-07 Transferring $15,000 to the Beautification Fund #4909. Ron Nunnery seconded the motion. Motion carried 100%.

Light, Water and Sewer - Ms. Smith

No Report

Maintenance - Mr. Hartoin

No Report

Police & Fire – Mr. Nunnery

No Report









Minutes, January 26, 2015











Planning & Zoning - Mrs. Romweber

On February 10th at 6:00p.m., the Planning Commission is meeting to discuss a variance request by a resident.

Law & Ordinance - Mr. Moorman

Regarding an update on the commercial noise and dust issue; Dave Moorman and Rick Schultz met with the commercial company’s operations manager and he said they are in compliance and will continue to stay in compliance, however, he is researching ways to reduce the noise and dust. They will strive to contain the noise in the "off hours".

Beautification – Fran Romweber

Our next Beautification meeting is Saturday, February 21 at 9:30am in Council Hall.

COUNCIL’S OLD BUSINESS

No Report

LAW DIRECTOR’S OLD BUSINESS

Jim Reichert filed the assessments on the Ridge Avenue and Three Rivers Parkway properties in December, 2014. Additional fines were discussed regarding these properties and were put on hold.

MAYOR’S OLD BUSINESS

No Report

COUNCIL’S NEW BUSINESS

No Report

LAW DIRECTOR’S NEW BUSINESS

Scott Sollmann thanked everyone for a warm welcome.

MAYOR’S NEW BUSINESS/ REPORT

Mayor Sammons reviewed upcoming events: Spring Fling at the Miami Township Community Center on January 30th and President William Henry Harrison’s birthday celebration on



February 6 at 10:00am. Please see the Three Rivers website for all of their upcoming events.

OPEN TO THE FLOOR

No Report











Minutes, January 26, 2015











MAYOR AND COUNCIL ANNOUNCEMENTS, COMMENTS

Mayor Sammons announced the birth of his first grandchild.

MAYOR’S FINAL COMMENTS

No Report













ADJOURNMENT:

Fran Romweber made motion to adjourn the meeting. Bill Welch seconded the motion. Motion carried 100%. Meeting was adjourned at 7:35p.m.



Respectfully Submitted,



_____________________________ _______________________________

Fiscal Officer Mayor

























Minutes, January 26, 2015





MAINTENANCE REPORT RICK SCHULTZ ___ JANUARY 26, 2015



- Holiday decorations taken down and stored. Thanks to Harold and the Cleves crew for their help.



- Ice event Monday, January 12th. Salt balance to-date – 78 tons (from 97 tons through 3 events) – 100 tons remain North Bend’s at Consolidated



- Aston Oaks Signage – only Overlook Lane needs to be completed.



- Tree on Summit Drive was cut back to a safe height by Duke



- Cleaned carpets in office and Council Hall



- Inspected street lights throughout the Village and marked for lights out.

(2 remain out)



- Added new security lighting to gazebo.



- Will now work on repairing and painting planters as well as making preparations to add new post with banners and hanging planters this spring.



- The spring (water) issue on Turnberry was discussed along with solutions.



TREASURER’S REPORT

January 22nd, 2015



To Council Members for Your Information and Review



North Bend has closed out the financial year and the 2015 Annual Financial report has been filed with the State of Ohio. The report is available to council members and the public at the Village office during regular business hours or by appointment.



As we begin 2015 we are faced with issuing our intial batch of purchase orders and blanket certificates to authorize our paying of the bills.



I previously sent to council a list of the 32 items to be approved by council tonight.



The beginning of the year is also when we transfer funds from our general fund to our various other funds to provide resources for those funds during 2015. Those resolutions will be offered to council later in this meeting.



Distributed to council members this month are the following reports:

· Monthly Cash Flow Analysis:

Showing money in/money out and the check book balance

· Payment and charge Register Report:

Includes all checks & automatic payments taken directly from our checkbook since last Council Meeting

· Receipts Register Report:

Includes all sources of revenue taken in by the Village since last Council Meeting

· Revenue Status Report:

Shows the year-to-date status of each revenue account as of date of this Council Meeting

· Fund Status Report: Shows amount left in each fund as of date of this Council

Meeting and the current checking account balance

· Year to Date Beautification Accounting Report

· Mayor’s Discretionary Fund Report



Copies of all the above reports are available for public viewing at the Village Office.



Respectfully submitted, Edward Sullivan, Fiscal Officer



VILLAGE OF NORTH BEND

RESOLUTION 2015 - 04



Resolution Transferring General Funds to the Lakeview Drive Capital Project Fund







WHEREAS, the Fiscal Officer of the Village of North Bend has determined that additional funds are necessary for the purpose of making the annual payment for the Lakeview Drive Improvement Project; and



WHEREAS, said funds are currently available in the General Fund;


NOW, THEREFORE, BE IT RESOLVED by the Council of the Village of North Bend, Ohio, six members elected thereto concurring:



That $1,750.00 be and the same is hereby authorized to be transferred by the Village Fiscal Officer from the Village General Fund to the Lakeview Drive Capital Project Fund (Fund #4903) to be used for the purposes for which said fund exists.







Adopted this 26th day of January, 2015.







______________________________

Mayor Doug Sammons



Attest:





_______________________________

Ed Sullivan, Fiscal Officer



Approved as to form:





_______________________________

Scott A. Sollmann, Law Director





VILLAGE OF NORTH BEND

RESOLUTION 2015 - 05



Resolution Transferring General Funds to the Washington Avenue Sewer Project Fund







WHEREAS, the Fiscal Officer of the Village of North Bend has determined that additional funds are necessary for the purpose of making the annual payment for the Washington Avenue Sewer Project; and



WHEREAS, said funds are currently available in the General Fund;


NOW, THEREFORE, BE IT RESOLVED by the Council of the Village of North Bend, Ohio, six members elected thereto concurring:



That $2,350.00 be and the same is hereby authorized to be transferred by the Village Fiscal Officer from the Village General Fund to the Washington Avenue Sewer Project Fund (Fund #4904) to be used for the purposes for which said fund exists.







Adopted this 26th day of January, 2015.







______________________________

Mayor Doug Sammons



Attest:





_______________________________

Ed Sullivan, Fiscal Officer



Approved as to form:





_______________________________

Scott A. Sollmann, Law Director



VILLAGE OF NORTH BEND

RESOLUTION 2015 - 06



Resolution Transferring General Funds to the Reserve Fund

for Future Street Improvement and Replacement







WHEREAS, the Council for the Village of North Bend, Hamilton County, Ohio has determined that funds are necessary for the purpose of maintaining a reserve for future street improvement and replacement; and



WHEREAS, said funds are currently available in the General Fund;


NOW, THEREFORE, BE IT RESOLVED by the Council of the Village of North Bend, Ohio, six members elected thereto concurring:



That $80,000.00 be and the same is hereby authorized to be transferred by the Village Fiscal Officer from the Village General Fund to the Reserve Fund for Future Street Improvement and Replacement (Fund #4908) to be used for the purposes for which said fund exists.







Adopted this 26th day of January, 2015.







______________________________

Mayor Doug Sammons



Attest:





_______________________________

Ed Sullivan, Fiscal Officer



Approved as to form:





_______________________________

Scott A. Sollmann, Law Director



VILLAGE OF NORTH BEND

RESOLUTION 2015 - 07



Resolution Transferring General Funds to the Beautification Fund







WHEREAS, the Council for the Village of North Bend has determined and Council agrees that additional funds are needed in order to carry out the function of the Beautification Committee; and



WHEREAS, sufficient funds are currently available in the General Fund;


NOW, THEREFORE, BE IT RESOLVED by the Council of the Village of North Bend, Ohio, six members elected thereto concurring:



That $15,000.00 be and the same is hereby authorized to be transferred by the Village Fiscal Officer from the Village General Fund to the Beautification Fund (Fund #4909) to be used for the purposes for which said fund exists.







Adopted this 26th day of January, 2015.







______________________________

Mayor Doug Sammons



Attest:





_______________________________

Ed Sullivan, Fiscal Officer



Approved as to form:





_______________________________

Scott A. Sollmann, Law Director



VILLAGE OF NORTH BEND

RESOLUTION 2015 - 01



Resolution Transferring General Funds to the Street Maintenance Fund







WHEREAS, the Fiscal Officer of the Village of North Bend has determined that additional funds are needed in order to carry out the function of maintaining streets and roadways located within the Village; and



WHEREAS, sufficient funds are currently available in the General Fund;


NOW, THEREFORE, BE IT RESOLVED by the Council of the Village of North Bend, Ohio, six members elected thereto concurring:



That $100,000.00 be and the same is hereby authorized to be transferred by the Village Fiscal Officer from the Village General Fund to the Street Maintenance Fund (Fund #2011) to be used for the purposes for which said fund exists.







Adopted this 26th day of January, 2015.







______________________________

Mayor Doug Sammons



Attest:





_______________________________

Ed Sullivan, Fiscal Officer



Approved as to form:





_______________________________

Scott A. Sollmann, Law Director

VILLAGE OF NORTH BEND

RESOLUTION 2015 - 02



Resolution Transferring General Funds to the Brower Road Capital Project Fund







WHEREAS, the Fiscal Officer of the Village of North Bend has determined that additional funds are necessary for the purpose of making the annual payment for the Brower Road Improvement Project; and



WHEREAS, said funds are currently available in the General Fund;


NOW, THEREFORE, BE IT RESOLVED by the Council of the Village of North Bend, Ohio, six members elected thereto concurring:



That $6,850.00 be and the same is hereby authorized to be transferred by the Village Fiscal Officer from the Village General Fund to the Brower Road Capital Project Fund (Fund #4902) to be used for the purposes for which said fund exists.







Adopted this 26th day of January, 2015.







______________________________

Mayor Doug Sammons



Attest:





_______________________________

Ed Sullivan, Fiscal Officer



Approved as to form:





_______________________________

Scott A. Sollmann, Law Director

VILLAGE OF NORTH BEND

RESOLUTION 2015 - 03



Resolution Transferring General Funds to the Cliff Road Capital Project Fund







WHEREAS, the Fiscal Officer of the Village of North Bend has determined that additional funds are necessary for the purpose of making the annual payment for the Cliff Road Improvement Project; and



WHEREAS, said funds are currently available in the General Fund;


NOW, THEREFORE, BE IT RESOLVED by the Council of the Village of North Bend, Ohio, six members elected thereto concurring:



That $6,250.00 be and the same is hereby authorized to be transferred by the Village Fiscal Officer from the Village General Fund to the Cliff Road Capital Project Fund (Fund #4901) to be used for the purposes for which said fund exists.







Adopted this 26th day of January, 2015.







______________________________

Mayor Doug Sammons



Attest:





_______________________________

Ed Sullivan, Fiscal Officer



Approved as to form:





_______________________________

Scott A. Sollmann, Law Director
 






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