VILLAGE OF NORTH BEND
21 TAYLOR AVENUE, NORTH BEND, OHIO 45052
January 27, 2020
Meeting was called to order at 7:00 P.M. by Mayor Sammons.
Mayor: Mr. Sammons
Law Director: Mr. Sollmann
Fiscal Officer: Ms. Fryman
Councilpersons: Mr. Moorman (by phone) Mr. Deters, Mr. Bonner (by phone)
Mrs. Romweber, Mr. Hartoin, Ms. Smith
MAYOR’S OPENING STATEMENT
Mayor Sammons stated the President William Henry Harrison Birthday Tribute will be Friday, February 7th, 2020 at 10:30am in council hall.
Ron Hartoin moved that the December 16, 2019 minutes be accepted. Shirley Smith seconded the motion. Motion carried 100%.
The Treasurer’s Report is available at the Village office.
Ron Hartoin made a motion to adopt Resolution 2020-01 Transferring General Funds to the Street Maintenance Fund. Fran Romweber seconded the motion. Motion carried 100%.
Ron Hartoin made a motion to adopt Resolution 2020-02 Transferring General Funds to the Brower Road Capital Project Fund. Shirley Smith seconded the motion. Motion carried 100%.
Ron Hartoin made a motion to adopt Resolution 2020-03 Transferring General Funds to the Cliff Road Capital Project Fund. Shirley Smith seconded the motion. Motion carried 100%.
Ron Hartoin made a motion to adopt Resolution 2020-04 Transferring General Funds to the Lakeview Drive Capital Project Fund. Shirley Smith seconded the motion. Motion carried 100%.
Ron Hartoin made a motion to adopt Resolution 2020-05 Transferring General Funds to the Washington Avenue Sewer Project Fund. Shirley Smith seconded the motion. Motion carried 100%.
Ron Hartoin made a motion to adopt Resolution 2020-06 Requesting County Auditor to Make Advance Payments of Taxes. Shirley Smith seconded the motion. Motion carried 100%.
Ron Hartoin made a motion to adopt Resolution 2020-07 Transferring General Funds to the Hamilton County Planning & Development Department CDBG – 154 Miami Demo Fund. Shirley Smith seconded the motion. Motion carried 100%.
Minutes, January 27, 2020
PAY THE BILLS
Fran Romweber made a motion to pay the bills. Bill Deters seconded the motion. Motion carried 100%.
MAINTENANCE SUPERVISOR’S REPORT
The Maintenance Supervisor’s Report is available at the Village office.
DEPUTY CLERK’S REPORT
The Deputy Clerk’s Report is available at the Village office.
Lt. Keith Boeing reported there were 37 calls for service for the month of December, 2019. Five reports were assigned to detectives. There were 395 total calls for 2019. There were eleven traffic stops in December, 2019 and a total of 153 traffic stops for 2019.
Lt. Boeing stated that Officer Pat Fischer patrolled St. Annes and Sunset Avenue to verify that there are no homeless people living near the wooded areas, per Fran Romweber’s request.
Our State Representative, Cindy Abrams, attended our council meeting to update our residents on her position. She is now in her fourth month as State Representative. Previously, she was on Harrison’s City Council and was a police officer; public safety and economic development are very important to her. She has introduced four bills since she was appointed.
Mr. Larry Frey, President of the Aston Oaks Homeowners Association and Mr. Tom Jostworth, Treasurer attended the meeting. Mr. Frey asked about the process to address a community issue. Mayor Sammons advised him to contact Marilyn and she will start the process.
Chief Ober reported there were four fire runs and eight EMS details for the month of December. None of the EMS details were drug related. There was an electrical issue at Consolidated and an auto accident on US 50 at St. Annes. Chief Ober reported there were 28 fire runs for 2019, which has increased from 2018. There were 91 EMS details for 2019, which has decreased from 2018. Shirley Smith presented Chief Ober with a blanket from the Three Rivers Woman’s Club.
Chief Ober talked about Miami Township’s Fire/EMS Levy passing. They currently have nine firefighters on 24 hour duty. In 2020, that will increase to ten firefighters on 24 hour duty. They will also hire an Assistant to the Chief. In 2021, they will have twelve firefighters on 24 hour duty. All equipment is purchased with TIF (Tax Incremental Funding) monies. This levy gives them flexibility in handling fire details.
THREE RIVERS SCHOOL
Superintendent Hockenberry stated there are two new School Board members, Ms. Susan Miller and Ms. Tracy Schneider. TRS will host the musical, Music Man, on February 14, 15 and 16. The boys and girls basketball teams have more than ten wins this season. Superintendent Hockenberry stated that in December they transferred the land to the Wellness Center. The YMCA will manage the new Wellness Center and the library has joined in on the project. U. C. Health has withdrawn from the project
Minutes, January 27, 2020
THREE RIVERS SCHOOL, Cont’d.
Superintendent Hockenberry talked about the EDCHOICE program. This program was designed for children in poverty that are enrolled in a failing school district; they are given vouchers to attend a private or another public school that’s not failing. Recently, they have placed 609 districts in 88 counties on the failing list. This includes Northwest and Warren counties. There would be 408 students from TRS given $6,000 vouchers which totals $2,448,000 loss for the school. Officials are meeting and should come to a decision by February 1, 2020.
Finance - Mr. Moorman
As a result of North Bend’s state audit, council members have a W-4 form and a fraud form to complete and return to Marta Fryman.
Dave asked Bill to pass out a Public Safety Planning sheet he put together for council to review. Voters rejected North Bend’s 5-year, 2.0 mil public safety levy in November, 2019. North Bend pays Miami Township 20% of the sheriff department costs for Miami Township and North Bend coverage. Bill Deters will contact Jack Rininger to understand by what measures North Bend’s 20% share was determined. If it is determined that 20% is correct, we will need to formulate a public safety levy campaign.
Light, Water and Sewer - Ms. Smith
Shirley Smith made a motion to adopt Ordinance 2020-01 Adopting Amended Article I, III and V of the Rules & Regulations of Hamilton County Storm Water District. Bill Deters seconded the motion. Motion carried 100%.
Maintenance - Mr. Hartoin
Scott Sollmann reported that JMA recommended John R. Jurgensen, Inc., as the contractor for the Harrison Avenue Improvements Project. They were the lowest bidder.
Mayor Sammons stated the OPWC will be paying $94,000 and will give North Bend a loan for $94,000. The MRF grant is through the county engineer’s office and we won’t know the results until May, 2020. North Bend is required to pay JMA’s fees of $25,000.
Ron Hartoin made a motion to adopt Resolution 2020-09 Accepting Bid from and Authorizing Contract with John R. Jurgensen, Inc., for the Harrison Avenue Improvements Project. Fran Romweber seconded the motion. Motion carried 100%.
Police & Fire – Mr. Deters
Planning & Zoning - Mrs. Romweber
Fran stated she will meet with Jennifer Vatter to complete the CRA report.
Minutes, January 27, 2020
Law & Ordinance - Mr. Bonner
Joe Bonner stated we will continue with fines on the property at 410 Three Rivers Parkway. The owner has not completed paperwork for the residential rental permit.
Ron Hartoin made a motion to adopt Resolution 2020-08 Assessing Fines Against the Property Owner of 410 Three Rivers Parkway for Renting Without a Village Rental Permit in Violation of Village Ordinance Section 1600.01. Fran Romweber seconded the motion. Motion carried 100%.
Beautification – Fran Romweber
COUNCIL’S OLD BUSINESS
LAW DIRECTOR’S OLD BUSINESS
MAYOR’S OLD BUSINESS
COUNCIL’S NEW BUSINESS
MAYOR’S NEW BUSINESS/ REPORT
OPEN TO THE FLOOR
Ron Nunnery, resident at 32 Taylor Avenue, stated there has been trash setting outside the fence at 4 Miami Avenue. Mayor Sammons asked Marilyn to call Rumpke to check on the issue.
Ron also asked about the timeline regarding repaving Taylor Avenue. Mayor Sammons said we should find out more information in August – September, 2020, the OPWC has a 50/50 grant for 2021.
Ron also asked about the resolution passed last month regarding an increase in pay compensation for the mayor and council members. Mayor Sammons stated the mayor’s compensation increased from $7,200 to $9,000 annually and council member’s compensation increased from $300 to $350 per month. Mayor Sammons announced that he would not be running for the mayor’s seat next term and this increase in pay compensation is for future council members and mayors that may decide to run for office. Ron Hartoin mentioned that the newly elected council members abstained from voting.
Minutes, January 27, 2020
MAYOR AND COUNCIL ANNOUNCEMENTS, COMMENTS
Our next council meeting is Monday, February 24, 2020 at 7:00pm
North Bend’s Records Retention meeting will be Monday, February 24th at 6:15pm.
The Hamilton County Commissioner’s meeting will be held in North Bend’s council hall on Thursday, February 20, 2020 at 6:30pm.
President William Henry Harrison’s Birthday Tribute will be Friday, February 7, 2020 at 10:30am in council hall.
MAYOR’S FINAL COMMENTS
Ron Hartoin made motion to adjourn the meeting. Bill Deters seconded the motion. Motion carried 100%. Meeting was adjourned at 9:22p.m.
Fiscal Officer Mayor
Minutes, January 27, 2020
January 27, 2020
To Council Members for Your Information and Review
To date I have not closed 2019. It is reconciled and ready for submission when I complete the Hinkle Notes. Reports have been sent to the County Auditor.
As we begin 2020 we are faced with issuing our initial batch of purchase orders and blanket certificates to authorize our paying of the bills. A list is attached of the items to be approved by council tonight. I request Council approve a resolution setting a maximum blanket purchase order amount.
We issued 1 purchase order prior to year end 2019 for –Auditor of State, $984.00, for final audit expenses.
The beginning of the year is also when we transfer funds from our general fund to our various other funds to provide resources for those funds during 2020. Those resolutions will be offered to council later in this meeting.
Distributed to council members this month are the following reports:
· Monthly Cash Flow Analysis:
Showing money in/money out and the check book balance
· Payment and charge Register Report:
Includes all checks & automatic payments taken directly from our checkbook since last Council Meeting
· Receipts Register Report:
Includes all sources of revenue taken in by the Village since last Council Meeting
· Revenue Status Report:
Shows the year-to-date status of each revenue account as of date of this Council Meeting
· Fund Status Report: Shows amount left in each fund as of date of this Council
Meeting and the current checking account balance
· Credit Card Report
· Year to Date Beautification Accounting Report
· Mayor’s Discretionary Fund Report
Copies of all the above reports are available for public viewing at the Village Office.
Respectfully submitted, Marta Fryman, Fiscal Officer
MAINTENANCE SUPERVISOR’S REPORT January 27, 2020 Rick Schultz
- Christmas decorations have been stored.
- We had a few call outs for light snow/ice. I did not have to call in extra drivers.
- Working with Hamilton County Maintenance to address landslide.
- The new planters are here and being prepared for spring planting. We are also reworking the soil from the planters.
- The old planters did not go to waste. They are now permanent gift boxes used for Christmas displays.
- Weather permitting, we will work on cutting back trees and honeysuckle on Cliff, Brower and Three Rivers Parkway.
- Wind storms had us cleaning up downed trees. (2 days)
- Regarding the four pear trees at the municipal building:
Option 1 – Trim back @ $1,500.00 (Trimming would need to be done every 4-5 years)
Option 2 – Take down trees completely and plant maintainable trees.
(We would plant ourselves)
** According to the Forestry Service, pear trees are an invasive species and ask to cut
them down along roadsides.
DEPUTY CLERK’S REPORT January 27, 2020 Marilyn Kramer
- We held our We Thrive Wellness Committee meeting on Friday, January 10, 2020. The minutes are attached for your review. Once again, Patty Hartoin donated eight baby kits to give to parents, grandparents, foster parents that care for a newborn. The kits include diapers, wipes, pacifier and holder, blanket, electrical outlet plugs, a burp cloth, a rattle and a book that teaches safe sleep habits. We also include additional information on safe sleep habits, the poison center and other resource information. Rick and I attended the We Thrive Recognition Event in December and I’ve attached an article that was published in the Enquirer.
- Hamilton County’s Board of Commissioners began holding evening meetings with a different jurisdiction hosting the BOCC each month. The purpose of the traveling meeting is to make the BOCC more accessible to residents and also highlight the work going on in the host jurisdiction. The Board of County Commissioners will hold their official business meeting in North Bend on Thursday, February 20th at 6:30pm. All are welcome to attend!
- We were awarded the grant from Hamilton County Recycling & Solid Waste District for $7,766.38. This is for a vacuum and blower to recycle leaves for our residents each fall.
- Hamilton County Residential Recycling Incentive Program results are due February 14th. I have contacted Rumpke to obtain our recycling numbers and will submit the report to Hamilton County and soon as I hear back from Rumpke.
- Our new Duke Energy Community Relations contact is Mr. Chad Shaffer. He is a Government Affairs Specialist and has been working with Duke’s State Government Affairs group on a variety of legislative and regulatory matters in Ohio and Kentucky. He would contact us regarding any municipal road work or substation project being done in our community.
- Delhi Township contacted us in December to advise us that they will not be publishing our council meetings on cable TV as of our January meeting. They stated that other townships and villages are posting their meetings on their website and you tube.
- PEP (Public Entities Pool of Ohio) is offering a $1,000 grant. I submitted the application Friday for this grant to supply safety lights for our maintenance trucks. I also submitted several pictures to be included in the PEP 2020 calendar. They published one of our Christmas photos.
- Over the past few months, we’ve had several wonderful comments regarding our Christmas decorations; most of the comments are over the phone, however, I included one that was posted on our Facebook page. Ms. Cathy Colston from Latonia called to compliment us on our decorations.
- Fuller Information Technology gave us a quote for a new office computer. The total is $1,404.99. This included Microsoft Office Home & Business software. I still have the original disc for this, so we should be able to purchase the new computer for $1,154.00.
- Our next Records Retention meeting will be Monday, February 24th at 6:15pm.
- The Board of Elections advised us that the Ohio Legislature changed the Presidential Primary Election date from Tuesday, March 10th to Tuesday, March 17th.
- The President William Henry Harrison Birthday Tribute is Friday, February 7, 2020at 10:30am in council hall.
Our Agreement of Cooperation with Hamilton County, Ohio pursuant to provisions of the Housing and Community Development Act of 1974 will be automatically renewed for a three year period (2021, 2022 and 2023). The present agreement expires February 28, 2020.
We need to send payment to Miami Township by February 29, 2020. (RE: 2018 FIRE and EMS)
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