VILLAGE OF NORTH BEND

21 TAYLOR AVENUE, NORTH BEND, OHIO 45052

                                                   July 20, 2015

Meeting was called to order at 7:00 P.M. by Mayor Sammons.

Members Present:

Mayor:  Mr. Sammons

Law Director: Mr. Sollmann

Fiscal Officer: Mr. Sullivan

Councilpersons:   Mr. Hartoin, Mr. Nunnery, Mrs. Romweber, (by conference call)

                                Mr. Moorman, Mr. Boll, Ms. Smith                                                                                                                                                                                          

MAYOR’S OPENING STATEMENT

Mayor Sammons and Marilyn Kramer, Deputy Clerk, attended a Prevention First meeting at the Cintas Center regarding a prescription drug addiction and abuse roundtable.  Mayor Sammons asked Council for permission to partner with Prevention First to establish a drug prevention center in North Bend.  The Mayor reviewed the program and there was an in-depth discussion about this project.   Contact the Village office for more information. 

September 26^th may be a “Health Day” in North Bend.  More details to follow in the next couple of months.

MINUTES

Ron Hartoin moved that the June, 2015 Minutes be accepted.   Ron Nunnery seconded the motion.  Motion carried 100%.

TREASURER’S REPORT

The Treasurer’s Report is available at the Village office.

PAY THE BILLS

Dave Moorman made motion to pay the bills.  Tim Boll seconded the motion.  Motion carried 100%.

MAINTENANCE SUPERVISOR’S REPORT

The Maintenance Supervisor’s Report is available at the Village office.

There was a discussion about possible tree issues in various locations in North Bend.

Minutes, July 20, 2015

POLICE REPORT

Sgt. Raker reported there were 38 calls for the month of June.  Six cases were assigned and one has been closed.  Sgt. Raker reviewed some of the incidents during June.  There was a discussion about having incidents listed in the Western Hills Press.  Sgt. Raker stated the publication of these reports are at the discretion of the newspaper.  Marilyn Kramer will follow up with the Western Hills Press.  Dave Moorman will be posting a monthly, one-page report on the Village website recapping key incidents.

GUESTS

Mr. Dan Schoster, JMA, spoke about culvert pipe replacement, drainage and sidewalk replacement on U.S. 50 and St. Annes.  Mr. Schoster reviewed the possible SCIP Capital Improvement Program grant that may be available, the overall project and the need for it.      The cost is estimated at $210,000 plus $20,000 for engineering costs.  A SCIP grant would     cover half the cost.  An additional $75,000 would be needed for additional work along St. Annes.

Mr. Schoster also discussed a slide issue on Sunset.

Mr. Bill Grafe and Mark Bishop with Energy Alliances spoke about a possible gas aggregation agreement with Constellation for North Bend residents.  North Bend residents approved pursuit of gas aggregation in the last election.  They reviewed their company and their proposal for North Bend.  This will be an “opt-out” program similar to our electric aggregation.

FIRE REPORT

Chief Ober reported there were seven EMS runs and three Fire runs.  The fire hydrant checks for spring are complete.  Only a couple of hydrants remain to be repaired or moved.

THREE RIVERS SCHOOL DISTRICT

No Report                 

COMMITTEES:

Finance - Mr. Moorman

No Report

Light, Water and Sewer   - Ms. Smith

No Report

Maintenance - Mr. Hartoin

No Report

Police & Fire – Mr. Boll

No Report

Planning & Zoning - Mrs. Romweber    

No Report

Law & Ordinance - Mr. Nunnery

No Report

Minutes, July 20, 2015

Beautification – Fran Romweber

No Report

COUNCIL’S OLD BUSINESS

Shirley Smith reported that we have five (5) additional names to be added to our Veteran’s Memorial.

Ron Nunnery talked about sidewalk damage at 129 Symmes Avenue because of snow plowing and the dumping of snow at the same location for years.  Ron Hartoin and Dave Moorman met with the home owner and determined that 3-5 sections were impacted by snow dumping.      Mr. Sollmann stated that Council is not legally responsible, however Council discussed the situation and decided North Bend should pay for the repairs to the affected sections that were damaged by snow dumping.  Rick Schultz will communicate with the home owner that North Bend will repair those sections.

LAW DIRECTOR’S OLD BUSINESS

No Report

MAYOR’S OLD BUSINESS  

No Report

COUNCIL’S NEW BUSINESS

Ron Nunnery asked about the riverfront development.  Mayor Sammons and Marilyn Kramer met with Barry Strum to talk about this planning project and show him the property.  The mayor will meet with Mr. Steve Johns and Barry Strum to begin this project and will contact Cleves, Mayor Stacey to coordinate efforts.

Mayor Sammons is also working with Mr. Joe Abner, of Steve Chabot’s office, about this development and also regarding improvements at Harrison’s tomb.

LAW DIRECTOR NEW BUSINESS

Resolution 2015-17 Appointing a Property Maintenance Code Enforcer and Residential Rental Unit Inspector was passed at the June 29, 2015 Council meeting.

Ron Hartoin made motion to adopt Resolution 2015-18 Authorizing The Village of North Bend to Contract With Constellation Energy Services – Natural Gas, LLC, (“CES”) As Natural Gas Supplier to the Village’s Natural Gas Aggregation Program.  Dave Moorman seconded the motion.  No discussion.  Motion carried 100%. 

Ron Nunnery made motion to adopt Resolution 2015-19 Authorizing The Village of North Bend to Prepare and Submit An Application to Participate in the Ohio Public Works Commission (“OPWC”) State Capital and/or Local Transportation Improvement Program(s) and to Execute Contracts as Required.   Tim Boll seconded the motion.  No discussion.  Motion carried 100%.

MAYOR’S NEW BUSINESS/ REPORT

No Report

Minutes, July 20, 2015

OPEN TO THE FLOOR

No Report

MAYOR AND COUNCIL ANNOUNCEMENTS, COMMENTS

Our next Council meeting is Monday, August 31, 2015 at 7:00p.m.

MAYOR’S FINAL COMMENTS

No Report

ADJOURNMENT:     

Shirley Smith made motion to adjourn the meeting.  Ron Hartoin seconded the motion.  Motion carried 100%.   Meeting was adjourned at 8:45p.m.                      

                                                   Respectfully Submitted,

_____________________________                 _______________________________  

Fiscal Officer                                                          Mayor

Minutes, July 20, 2015

TREASURER’S REPORT

          July 20, 2015

To Council Members for Your Information and Review

It was a quiet month in the financial world of North Bend.

We wrote One Purchase order this month. 

• $356.10 to cover the Mayor’s hotel room at the annual Ohio Mayor’s conference
•  

Distributed to council members this month are the following reports:

• Monthly Cash Flow Analysis:

Showing money in/money out and the check book balance

• Payment and charge Register Report:

Includes all checks & automatic payments taken directly from our checkbook since last Council Meeting

• Receipts Register Report:

Includes all sources of revenue taken in by the Village since last Council Meeting

• Revenue Status Report:

Shows the year-to-date status of each revenue account as of date of this Council Meeting

• Fund Status Report: Shows amount left in each fund as of date of this Council

Meeting and the current checking account balance

• Year to Date Beautification Accounting Report
• Mayor’s Discretionary Fund Report – no report – no expenses submitted thus far this year

Copies of all the above reports are available for public viewing at the Village Office.

Respectfully submitted, Edward Sullivan, Fiscal Officer

MAINTENANCE REPORT           JULY 20, 2015                 RICK SCHULTZ

Cleaned gutters along Brower Road

Completed final paperwork and permits for park shelter

Completed final preparations for storage barn (update with storage bins)

Eagles Cliff has the approval from the engineer.  I have walked and marked areas for repair prior to laying the final top coat of asphalt.  I also have a punch list for these repairs.

28 lots – 16 lots have homes built or have begun construction; 2 lots will begin construction within the next 10 months; 10 lots are not sold 

 --Copy of engineer’s report     – Copy of punch list.

Tree work needed   -  Large Maple in front of Council Hall,  Trim Pear trees Tree at Woodford and Miami

We have started the updating of the surveillance system (running new wire to new locations)

• Front door to office (move old)
• Front doors to council hall (move old)
• Back garage and entrance (new)
• Gazebo (new)
• Storage Barn (new)
• Park (new)
• Redirect camera to show front garage doors

Benches for park