VILLAGE OF NORTH BEND

21 TAYLOR AVENUE, NORTH BEND, OHIO 45052

July 31, 2017



Meeting was called to order at 7:00 P.M. by Mayor Sammons.



Members Present:

Mayor: Mr. Sammons

Law Director: Mr. Sollmann

Fiscal Officer: Ms. Fryman

Councilpersons: Mr. Hartoin, Mrs. Romweber, Mr. Nunnery,

Mr. Moorman, Ms. Smith, Mr. Boll

MAYORíS OPENING STATEMENT

Mayor Sammons had no opening statement.

MINUTES

Ron Nunnery moved that the June 26, 2017 minutes be accepted. Ron Hartoin seconded the motion. Motion carried 100%.

TREASURERíS REPORT

There were no purchase orders for the month of July.

The Treasurerís Report is available at the Village office.

PAY THE BILLS

Ron Nunnery made motion to pay the bills. Tim Boll seconded the motion. Motion carried 100%.

MAINTENANCE SUPERVISORíS REPORT

The Maintenance Supervisorís Report is available at the Village office. The contractor is scheduled to apply the ONYX mastic to Stratford, Muirfield, St. Andrews and Abbey Hill on August 28th and 29th, 2017. More details will be provided to residents later in August.

DEPUTY CLERKíS REPORT

The Deputy Clerkís Report is available at the Village office.

POLICE REPORT

Sgt. Raker reported there were 50 calls of service for the month of June. Three cases were assigned to detectives. There was an online theft scam reported, one theft on Washington Avenue and car thefts where items were stolen.



Minutes, July 31, 2017





GUESTS

Judge Jackie Ginocchio attended our council meeting to introduce herself to North Bend. She is a Hamilton County Municipal Court judge of the 7th District. North Bend is in District 7 and her main concern is to keep District 7 safe. Judge Ginocchio is republican endorsed and will be running against two other opponents in November, 2017.

Mayor Sammons asked Dan Schoster of JMA to attend our meeting to update council on the construction/grading on Shady Lane across from Aston Oaks entrance. Dan reported that Keith Niehaus is grading that property to develop four lots for single family use. They have submitted all reports, including the geotechnical report needed to receive their grading permit. Dan mentioned that North Bend may have to vacate a right of way for Mr. Niehaus to establish a private drive. This may require further discussion with our Planning Commission. During this report, Mr. Pessler from the audience, stated John and Keith Niehaus removed several trees from that property including trees from North Bendís right of way. Mayor Sammons will contact John and Keith Niehaus about conducting a tree survey on North Bendís right of way.

Dave Moorman asked if we received a street bond from Mr. Niehaus. Ron Hartoin stated we did not because that usually is required when a builder obtains a permit from Hamilton County. However, it would apply in this situation because they are using heavy equipment to grade the property and damage has already been noted. Ron Hartoin did speak with John and Keith Niehaus regarding the street bond. Dave thought we should send Mr. Niehaus a letter reiterating a street bond will be required and applies to any (pre-street bond) damage incurred.

FIRE REPORT

No Report

THREE RIVERSí SCHOOL

No Report

COMMITTEES:

Finance - Mr. Moorman

No Report

Light, Water and Sewer - Ms. Smith

No Report

Maintenance - Mr. Hartoin

No Report

Police & Fire Ė Mr. Boll

No Report

Planning & Zoning - Mrs. Romweber

No Report.

Mayor Sammons discussed having a letter sent to Mr. Pessler of the BIERmarkt addressing the need to have a portion of his property rezoned from residential to business. Fran Romweber will contact Eric Fazzini with Hamilton County regarding a letter to Mr. Pessler.



Minutes, July 31, 2017


Law & Ordinance - Mr. Nunnery

No Report.

Beautification Ė Fran Romweber

No Report.



COUNCILíS OLD BUSINESS

No Report

LAW DIRECTORíS OLD BUSINESS

Scott Sollmann contacted Towne Properties regarding a resident in Aston Oaks renting his residence on airbnb. Towne Properties has not returned his phone call as of yet. Ron Hartoin stated Towne Properties sent a letter to the owner regarding this issue and the residence has not been rented for over a month.

MAYORíS OLD BUSINESS

Mayor Sammons will reach out to ODOT as theyíre finalizing their US 50 road plans. One resident complained about the lack of a right turn lane at US 50 and Shady Lane going west.

Mayor Sammons contacted Mayor Rouse of Cleves regarding the purchase price of the property for the Riverfront Project. He has not yet heard back from her.

COUNCILíS NEW BUSINESS

No Report

LAW DIRECTOR NEW BUSINESS

Scott Sollmann will file paperwork for 3 Miami Avenue to become tax exempt. This will be completed one year from ownership, which will be January, 2018.

Dave Moorman stated that the Planning & Zoning document on our website is outdated and North Bend needs PDF editing software. Dave Moorman made motion for Marilyn to purchase PDF editing software in the amount not to exceed $250.00. Ron Nunnery seconded the motion. Motion carried 100%.

MAYORíS NEW BUSINESS/ REPORT

Mayor Sammons would like council to discuss the current waste tax levy. We are currently in a contract with Miami Township which expires December, 2018. Presently, curbside waste removal is on Property Tax bills and based on property values. Residents owning more expensive homes, pay more for waste removal. Ron Nunnery will check with individual waste companies on pricing for North Bend residents. Dave Moorman will follow-up with the Hamilton County Auditorís Office concerning providing curbside waste pick-up as a Special Assessment billed on via the Property Tax bill.

OPEN TO THE FLOOR

No Report







Minutes, July 31, 2017


MAYOR AND COUNCIL ANNOUNCEMENTS, COMMENTS

Our next council meeting is Monday, August 21, 2017 at 7:00pm.



MAYORíS FINAL COMMENTS

No Report




ADJOURNMENT:

Ron Nunnery made motion to adjourn the meeting. Ron Hartoin seconded the motion. Motion carried 100%. Meeting was adjourned at 8:10p.m.



Respectfully Submitted,



_____________________________ _______________________________

Fiscal Officer Mayor



Minutes, July 31, 2017



TREASURERíS REPORT

July 31, 2017



To Council Members for Your Information and Review



It was a quiet month in the financial world of North Bend.



We issued no purchase orders this month.



Distributed to council members this month are the following reports:

∑ Monthly Cash Flow Analysis:

Showing money in/money out and the check book balance

∑ Payment and charge Register Report:

Includes all checks & automatic payments taken directly from our checkbook since last Council Meeting

∑ Receipts Register Report:

Includes all sources of revenue taken in by the Village since last Council Meeting

∑ Revenue Status Report:

Shows the year-to-date status of each revenue account as of date of this Council Meeting

∑ Fund Status Report: Shows amount left in each fund as of date of this Council

Meeting and the current checking account balance

∑ Year to Date Beautification Accounting Report

∑ Mayorís Discretionary Fund Report Ė no expenses to report this month



Copies of all the above reports are available for public viewing at the Village Office.



Respectfully submitted, Marta Fryman, Fiscal Officer



MAINTENANCE SUPERVISORíS REPORT July 31, 2017 Rick Schultz





- Line painting is completed.





- Cut back brush and tree line on Harbor, Cliff and Brower Roads.





- Cleaned both sides of Three Rivers Parkway.





- Sprayed for weeds and fertilized the Point.





- As of today, we are still on schedule for the onyx surfacing for Stratford, Muirfield, St. Andrews and Abbey Hill in August. Residents will receive a notice from the village as well as the contractor.





- Dead trees that overhang our streets were cut down or trimmed back off the pavement.





- LED lights were installed in Council hall and office area. ($14.00 bulbs for $4.00). They have 50,000 hours of life.





- Asphalt patch repair on Shawnee.



Deputy Clerkís Report July 31, 2017 Marilyn Kramer

- I have an updated copy of our Code of Ordinances. Iím verifying that each ordinanceís revision has been updated. Iíll have copies for council at our August meeting.



- Fran, Rick and I met with Buckeye Tree Service on July 28 regarding trimming trees at President Harrisonís burial site. Joe Abner from Congressman Chabotís office also met with us and walked the property. Buckeye will submit an estimate within two weeks.



- I met with Michelle Balz for RRI (Residential Recycling Incentives) training on July 24. We will receive our first check in early 2018 for the July-Dec, 2017 period. After that Hamilton County will be going to one payment annually.



- Iíll be attending a workshop for a community and economic development grant with Hamilton County. Iíll also attend a mandatory meeting with Hamilton County Planning and Development regarding their CDBG grant regulations.



- We will be participating with Three Rivers School Ready Fest this year. We will place materials from last yearís event at our table. (Drug Addiction Prevention and Rehabilitation information)



- I contacted the Ohio Book Store downtown and they have several books on our presidents and our community, including signed editions, ranging from $55.00 to $1,000.



- A Miami Township resident stopped by to compliment Rick, Dave and the crew for all of the great work theyíve done with the flowers in North Bend. I also received a call from Hamilton County asking the prices of our planters, banners, poles, etc. because they are working on a beautification project for another jurisdiction.



Tickler File Future Notices:



Deadline for any resident running for council is August 9, 2017 with Board of Elections.



Agreement for Police Protection Services expires March 31, 2018.



Waste Levy with Miami Township due end of 2018.



Fire and EMS contract expires December 31, 2018 (effective January 1, 2019 the Fire & EMS Agreement will be renewed annually upon such terms as are mutually agreed upon).


















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