VILLAGE OF NORTH BEND

21 TAYLOR AVENUE, NORTH BEND, OHIO 45052

July 30, 2018

Meeting was called to order at 7:00 P.M. by Mayor Sammons.

Members Present:

Mayor: Mr. Sammons

Law Director: Mr. Sollmann

Fiscal Officer: Ms. Fryman

Councilpersons: Mr. Moorman, Mr. Deters, Mr. Bonner,

Mrs. Romweber, Mr. Hartoin, Ms. Smith

MAYOR’S OPENING STATEMENT

Mayor Sammons had no formal opening statement.

MINUTES

Joe Bonner moved that the June 18, 2018 minutes be accepted. Bill Deters seconded the motion. Motion carried 100%.

TREASURER’S REPORT

The Treasurer’s Report is available at the Village office.

Marta stated the Tax Budget was delivered to the Auditor’s office.

PAY THE BILLS

Fran Romweber made motion to pay the bills. Ron Hartoin seconded the motion. Motion carried 100%.

MAINTENANCE SUPERVISOR’S REPORT

At our June 18, 2018 council meeting, council approved up to $10,000 for Rick to hire a company to repair a 15" storm water pipe on Miami Avenue, however, no motion was made at that time. Fran Romweber motioned to approve up to $10,000 for Rick to hire a company to repair a 15" storm water pipe on Miami Avenue. Shirley Smith seconded the motion. Motion carried 100%.

The Maintenance Supervisor’s Report is available at the Village office.

Rick asked for approval for $1,000 to pay Hamilton County to paint double yellow lines for 1.25 miles of North Bend road. Ron Hartoin made a motion to approve the amount of $1,000 for Rick to pay Hamilton County to paint double yellow lines. Fran Romweber seconded the motion. Motion carried 100%.



Minutes, July 30, 2018



Maintenance Supervisor’s Report, Continued

Mayor Sammons commented that he would like to keep US 50 clear of gravel and debris since the resurfacing and mapping of new bike lanes Rick will get an estimate on a new blower. Shirley Smith asked about patching a sinking spot on Washington Avenue. Rick will inspect it.

DEPUTY CLERK’S REPORT

Hamilton County Public Health, We Thrive, would like North Bend to pass their overall resolution. After a discussion, Fran Romweber made a motion to adopt Resolution 2018-19 We Thrive Combined Overall and Pathway Resolution. Shirley Smith seconded the motion. Motion carried 100%.

The Deputy Clerk’s Report is available at the Village office.

POLICE REPORT

Lt. Keith Boeing is reporting for vacationing Sgt. Raker. There were 47 calls of service for the month of June. Sgt. Raker along with the Board of Health, IBI and others visited 154 Miami. Lt. Boeing stated the police contract should be ready for signage soon. Mayor Sammons stated North Bend pays 20% of police contract to Miami Township.

GUESTS

No Report

FIRE REPORT

No Report

THREE RIVERS SCHOOL

Superintendent Craig Hockenberry reported that Three Rivers School will start August 20, 2018. He asked mayors and council members in the community to participate in school focus groups and forums as part of their 5-year strategic plan. Taylor High School’s freshman class has the largest enrollment in their history with 199 students. Due to open enrollment limitations, they had to turn away 119 students. TRS is at 100% staffing, originally having seven vacancies, four of which were retirements and one teacher passed away this year.

TRS hired two more school resource officers for security. They have 1 SRO per 1,000 students. Superintendent Hockenberry stated TRS does not have to place a levy on the ballot at this time. Dave Moorman asked Craig the difference between in-house security and an SRO. Craig stated in-house security takes on lunch room duties and is an extra set of eyes for the school, whereas an SRO is armed.

COMMITTEES:

Finance - Mr. Moorman

Dave Moorman presented council with a Street Light Cost Summary regarding changing North Bend streetlights to LED and saving the village approximately $20,000 annually. The capital investment for 100% LED is $100,000. There are financing options, however, the most advantageous option is to pay the full $100,000 up front from our road reserve. The payback period is five (5) years.

There was a discussion and Dave Moorman made a motion to approve 100% conversion of streetlights to LED. Joe Bonner seconded the motion. Motion carried 100%. Dave Moorman made a motion to authorize Mayor Sammons to enter into a contract with Duke Energy up to $100,000 for the conversion of all streetlights to LED. Joe Bonner seconded the motion. Motion carried 100%.

Minutes, July 30, 2018

Finance, Continued

There was a discussion regarding the type of streetlight used, cobra versus acorn style. Ron Hartoin asked who would be responsible if there’s an accident involving the streetlight pole, Duke or North Bend. Dave Moorman will get answers to these questions, the terms of the contract, along with samples of the styles of lamps we’re able to use for our August meeting. Joe Bonner stated that LED lighting gives off more light and does not attract bugs.

There was a discussion about placing a Renewal Levy or Replacement Levy on the November 6th, 2018 ballot. With a renewal levy, taxes should remain the same or become lower. With a replacement levy, all home owners would pay more property tax.

Dave Moorman made a motion to adopt Resolution 2018-18 Declaring it Necessary to Place a Renewal Levy on the November 6th, 2018 Ballot, in Excess of the Limitation for Fire Protection Services, Life Squad and Emergency Medical Services. Shirley Smith seconded the motion. Motion was approved 5-1. Dave Moorman-Renewal, Bill Deters-Renewal, Joe Bonner-Renewal, Fran Romweber-Renewal, Ron Hartion-Replacement, Shirley Smith-Renewal.

Light, Water and Sewer - Ms. Smith

No Report

Maintenance - Mr. Hartoin

Ron Hartoin talked about Shady Lane road conditions and curb damage. Mayor Sammons stated we will talk with John Niehaus when he comes to North Bend Planning to have the paper streets removed or have access to them for his new Shady Lane development. He will also have to install LED lighting.

Police & Fire – Mr. Deters

No Report

Planning & Zoning - Mrs. Romweber

No Report.

Law & Ordinance - Mr. Bonner

Joe Bonner stated he wrote three "notice" letters in July regarding high grass issues, a dangerous tree on Miami Avenue extending over the sidewalk and street and rubbish in yard.

Beautification – Fran Romweber

No Report



COUNCIL’S OLD BUSINESS

No Report

LAW DIRECTOR’S OLD BUSINESS

At our June meeting, we discussed complaints we received about the use of engine brakes by trucks on US 50. Scott Sollmann added Section 800.04 to our Revised Code of Ordinances stating the use of non-emergency engine brakes is prohibited.

Shirley Smith made a motion to adopt Ordinance 2018-03 Adding Section 800.04 to the Traffic Code of the North Bend Revised Code of Ordinances. Dave Moorman seconded the motion. Motion carried 100%. Shirley Smith made a motion to dispense with the three readings of this ordinance as this is an emergency. Dave Moorman seconded the motion. Motion carried 100%.

Minutes, July 30, 2018

MAYOR’S OLD BUSINESS

No Report

COUNCIL’S NEW BUSINESS

Dave Moorman stated that Eric Fazzini is no longer with Hamilton County Planning. Brian Snyder and John Huth have taken over his duties. Dave Moorman asked about a pole barn built on property on Three Rivers Parkway. The owners came to North Bend Planning for approval. He stated the garage doors have not yet been placed on the building and the North Bend Maintenance Supervisor stated there is a runoff of mud over the curb and in to the street. Mayor Sammons said he will speak with the owners.

LAW DIRECTOR NEW BUSINESS

No Report

MAYOR’S NEW BUSINESS/ REPORT

No Report

OPEN TO THE FLOOR

No Report

MAYOR AND COUNCIL ANNOUNCEMENTS, COMMENTS

Our next council meeting is Monday, August 27, 2018 at 7:00pm.

The Records and Retention meeting is Monday, August 27, 2018 at 6:30pm.

Mayor Sammons asked council if we could move the September council meeting date to Monday, September 17, as he will be out of town September 24. All council members approved.

MAYOR’S FINAL COMMENTS

Vice Mayor, Ron Hartoin complimented our Miami Township Fire Department. He had an issue with his granddaughter regarding car seats and their importance. He took her to the fire department to have a third party explain the benefits. He was very impressed with their explanation and caring attitude.



ADJOURNMENT:

Ron Hartoin made motion to adjourn the meeting. Joe Bonner seconded the motion. Motion carried 100%. Meeting was adjourned at 8:30p.m.


Respectfully Submitted,



_____________________________ _______________________________

Fiscal Officer Mayor





Minutes, July 30, 2018



TREASURER’S REPORT

July 30, 2018



To Council Members for Your Information and Review



The Tax Budget was delivered to the Auditor’s office.



Mr. Moorman will present a resolution for approval of placement of the Fire/EMS levy on the November ballot.



We issued 3 purchase orders this month – Ohio Municipal League - $345.00 for membership dues, Complete Contractors - $6,425.00 for Miami Ave. storm drain repair and a Blanket PO - $533.61 for miscellaneous dues and fees.



Distributed to council members this month are the following reports:

· Monthly Cash Flow Analysis:

Showing money in/money out and the check book balance

· Payment and charge Register Report:

Includes all checks & automatic payments taken directly from our checkbook since last Council Meeting

· Receipts Register Report:

Includes all sources of revenue taken in by the Village since last Council Meeting

· Revenue Status Report:

Shows the year-to-date status of each revenue account as of date of this Council Meeting

· Fund Status Report: Shows amount left in each fund as of date of this Council

Meeting and the current checking account balance

· Year to Date Beautification Accounting Report

· Mayor’s Discretionary Fund Report – no expenses to report this month



Copies of all the above reports are available for public viewing at the Village Office.



Respectfully submitted,



Marta Fryman, Fiscal Officer





MAINTENANCE SUPERVISOR’S REPORT July 30, 2018 Rick Schultz



- Cut back honeysuckle and trees on Route 50, overpass to Cleves, cleaned gutters on Brower Road and placed new signs on Shady Lane.



- Finished planting around hanging basket post @ Ridge and E. Harrison.


- Replaced lights on overpass with LEDs and installed new globe.


- Repair of the 15" storm water pipe completed on Miami Avenue. Final cost $6,495.


- Poles and banners are back up on Route 50


- Started line painting.


- Signage for truck route @ Taylor with arrow towards Route 50 or semis used Miami to Route 50 (JTS Trucking).


- Repaired picnic tables (6 of the 7 needed some kind of repairs) broken boards, etc.


DEPUTY CLERK’S REPORT July 30, 2018 Marilyn Kramer

Our Wellness Committee meeting was June 23 and I’ve attached the minutes from that meeting for your review. This included North Bend’s Action Plan.

1) Discuss and pass Resolution 2018-19 Combined Overall and Pathway We Thrive Initiative. This is an overall resolution with Hamilton County Public Health.



2) We offer our residents First Aid and CPR classes annually with Miami Township’s Fire Department. We advertise Miami Township’s Drug Takeback events. Hamilton County Public Health Harm Reduction Team offers Narcan training. They are offering to train council and residents. The training would be approximately 20 minutes. It’s a nasal spray that blocks the drug to the brain. If administered to a person who did not overdose, there’s no harm done to that person. Information is attached.



3) Safe Sleep Welcome Kits – This was a suggestion by Patty Hartoin that came up at one of our Wellness Committee meetings. We’d like to put together a Welcome Kit for new mothers, grandmothers, aunts, etc., for residents of North Bend only. The kit would include safe sleep information from Cradle Cincinnati, the poison center hotline, pacifiers, diapers, rattle, etc. People interested in our Welcome Kits would need to provide proof of residency. I’d like to ask for a small donation to get us started, however, we will be contacting local businesses for donations as well.



4) I’ve attached our mailer advising residents we are a tobacco-free property. All costs for the printing and postage of this mailer was paid by We Thrive.

I attended a workshop explaining the Hamilton County CDBG grant funding. Razing blighted property is included for this funding. I’ve asked two demolition companies to give us estimates on razing 154 Miami Avenue to be included with the pre-application which is due August 6, 2018.

The rock work flooring is being done at President William Henry Harrison’s tomb site. It will be completed soon.

Tickler File

I spoke with Jack Rininger regarding the Police contract and he should have that soon to send us. He also stated that the Fire and EMS contract is being negotiated with the firefighters union. He stated that for the remainder of 2018 and all of 2019, contract should remain the same. It’s a 5-year contract; I advised him Mayor Sammons would contact him.

One-year moratorium on medical marijuana expires September, 2018.



All of the fire extinguishers for this property will be updated in August.