VILLAGE OF NORTH BEND
21 TAYLOR AVENUE, NORTH BEND, OHIO 45052
March 29, 2021
Meeting was called to order at 7:00 p.m. by Mayor Sammons.
Mayor: Mr. Sammons
Law Director: Mr. Sollmann
Fiscal Officer: Ms. Fryman
Councilpersons: Mr. Moorman (by phone), Mr. Deters, Mr. Bonner,
Mrs. Romweber, Mr. Hartoin (excused), Ms. Smith
MAYOR’S OPENING STATEMENT
Mayor Sammons had no opening statement.
Joe Bonner moved that the February 24, 2021 minutes be accepted. Shirley Smith seconded the motion. Motion carried 100%.
Marty reported that the State Auditor is auditing North Bend, off site, for 2019 and 2020.
We will receive 75% of our 2019 operating budget as part of the Coronavirus stimulus.
The Treasurer’s Report is available at the Village office.
PAY THE BILLS
Joe Bonner made a motion to pay the bills. Bill Deters seconded the motion. Motion carried 100%.
MAINTENANCE SUPERVISOR’S REPORT
Rick stated we are prepared for our May 15th planting date. We received the new Christmas wreaths for next season. Taylor Avenue is scheduled for blacktop the second week in April.
The Maintenance Supervisor’s Report is available at the Village office.
DEPUTY CLERK’S REPORT
Marilyn reported we received the $1,000 grant for PEP to install a fireproof door and ceiling tiles for our Records Room. The President William Henry Harrison Birthday Tribute will be April 23, 2021. We published the Maintenance Supervisor’s position in the Cincinnati Enquirer and the Community Press. The Village also published notice for the Council’s public hearing date on the proposed text amendment to Zoning Resolution regarding regulation of mobile/trailer homes and parks in North Bend on March 20, 2021. The hearing date is April 26, 2021 at 7:00pm.
Minutes, March 29, 2021
Sgt. Brian Schlasinger stated we had 43 calls for service for the month of February. (82 YTD)
There was one criminal report and one auto accident.
Ron Nunnery, 32 Taylor Avenue, asked about last month’s meeting when we purchased signs from the Java Jackets company. Mayor Sammons explained that one of our council members incorrectly advised the owner she could place signs on her property advertising the business, when in fact no signs are allowed permanently; only temporarily. As a result of the misinformation, the Village Council believed the fair thing to do was purchase the signs from the company.
Chief Lacey stated there were 4 Fire Details and 13 EMS runs for the month of February. There was one DUI. Chief Lacey will send his report to Marilyn in advance to our meetings so council can review it prior to the meeting. There is a decline in COVID cases due to the vaccine. We had 79 cases in January, 40 in February and 24 in March. Miami Township had a retirement party for Chief Ober. Chief Lacey stated he and Marilyn have tentatively scheduled Saturday, October 9, 2021 as Safety Day in North Bend.
THREE RIVERS SCHOOL
Superintendent Ault stated that students are back in school. They are adhering to the CDC rules on COVID-19 and 80% of their staff has been vaccinated. An abbreviated form of plays will begin again at Three Rivers School. They will also have prom this year; everyone must wear masks and no dancing up close is permitted. Graduation will be held at the Cintas Center in May. Seating for attendees will be distanced. They will offer a six-week academic summer program for students, free of charge, as they did receive a COVID-19 federal grant. COSI will have a mini camp at the summer program. Dr. Ault hopes next year’s school season will return to normal. The staff and students have been positive during this past year.
Finance - Mr. Moorman
Light, Water and Sewer - Ms. Smith
Maintenance - Mr. Hartoin (excused)
Minutes, March 29, 2021
Police & Fire – Mr. Deters
Prior to the change in administration at the County Sheriff’s Office, Bill met with the County’s Sheriff Office and the Village of Cleves regarding North Bend’s police contract and all parties verbally agreed that sharing 16-hour coverage for Cleves and North Bend was feasible. Despite both the Village of Cleves and the Village of North Bend only requiring 16-hour coverage, the new administration for the Sheriff’s Office is now stating only 24-hour coverage is available for both Villages to share. North Bend only utilized 10% of the police services with respect to its prior contract and the Village neither requires nor can afford to pay for 25% of 24-hour coverage. After discussion, Bill Deters made a motion to communicate to Hamilton County Sheriff’s Office that the Village of North Bend will only pay what our recently passed Public Service Levy collects. Fran Romweber seconded the motion. Roll call vote was taken: Fran Romweber-Aye, Dave Moorman-Aye, Joe Bonner-Aye, Bill Deters-Aye, and Shirley Smith-Aye. Motion carried 100%.
Dave Moorman stated North Bend has negotiated with Hamilton County in good faith. He suggested we submit a letter to Hamilton County Sheriff McGuffey stating the history of our year long negotiations and that, at least for one year, have coverage for what was agreed upon.
Scott Sollmann asked that Mayor Sammons and Bill Deters draft a letter which Council can discuss at its April 26th meeting. Bill stated the Sheriff’s Office has requested a response by March 31st. Mayor Sammons asked Bill to respond by email.
Planning & Zoning - Mrs. Romweber
Fran submitted the minutes of the Planning and Zoning Commission’s March 3rd meeting regarding regulating Mobile/Trailer homes and parks in North Bend and officially submitted the recommendation from the Planning and Zoning Commission.
Scott stated we will get the public’s input at the April 26th public hearing.
Law & Ordinance - Mr. Bonner
Joe reported we had one complaint regarding excessive noise on W. Harrison and we sent a letter.
Beautification – Fran Romweber
COUNCIL’S OLD BUSINESS
LAW DIRECTOR’S OLD BUSINESS
MAYOR’S OLD BUSINESS
COUNCIL’S NEW BUSINESS
Joe Bonner stated Rumpke is looking at property, near Kilby Road, as a dump site for garbage. He will look into this matter further and report next month.
Minutes, March 29, 2021
LAW DIRECTOR’S NEW BUSINESS
MAYOR’S NEW BUSINESS/ REPORT
OPEN TO THE FLOOR
Shirley Smith asked about pressure washing the WHH monument. Mayor Sammons stated we had a few bids. Ron Nunnery asked as to why North Bend is paying for this service when the Ohio History Connection owns the property. Mayor Sammons stated nothing has been decided.
MAYOR AND COUNCIL ANNOUNCEMENTS, COMMENTS
Our next council meeting is Monday, April 26th at 7:15 p.m.
The Public Hearing before Village Council for Proposed Text Amendment regarding Regulation of Trailer Homes and Mobile Homes and (Parks) in North Bend will be on Monday, April 26th, 2021 at 7:00pm
MAYOR’S FINAL COMMENTS
Fran Romweber made motion to adjourn the meeting. Bill Deters seconded the motion. Motion carried 100%. Meeting was adjourned at 8:11p.m.
Fiscal Officer Mayor
Minutes, March 29, 2021
March 29, 2021
To Council Members for Your Information and Review
Federal administration approved HB 1315 approving a new round of Coronavirus stimulus funding. I participated in a zoom meeting regarding this funding. This funding will come via the State as opposed to County. We will receive half of our funds within 90 days and the second half in one year. Funds can be expended through 2024 with limited restrictions. For accurate record keeping purposes, I request Council establish a new fund and appropriations for these funds in April.
The Auditor of State is performing our 2019-20 audit off-site at this time. They have uploaded documents via our UAN accounting software.
We issued 7 purchase orders this month, #16-2021, Western Hills Builders Supply, $5.022.00, for road salt; #17-2021, Bud Herbert Motors, $2,253.28, tractor overhaul, #18-2021, Auditor of State, $15,000.00, 2019-20 audit fees, #19-2021, Hamilton County Sheriff, $75,700.00, PD Patrol Contract; #BC17-2021, $2,852.77, misc expenses in Fund 2012, #BC18-2021, $2,525.23, misc expenses in Fund 2041, #BC19-2021, $.49, street projects expenses in Fund 4908.
Distributed to council members this month are the following reports:
· Monthly Cash Flow Analysis:
Showing money in/money out and the check book balance
· Payment and charge Register Report:
Includes all checks & automatic payments taken directly from our checkbook since last Council Meeting
· Receipts Register Report:
Includes all sources of revenue taken in by the Village since last Council Meeting
· Revenue Status Report:
Shows the year-to-date status of each revenue account as of date of this Council Meeting
· Fund Status Report: Shows amount left in each fund as of date of this Council
Meeting and the current checking account balance
· Year to Date Beautification Accounting Report -no report
· Mayor’s Discretionary Fund Report – no report
· Monthly Credit Card Charges Report
Copies of all the above reports are available for public viewing at the Village Office.
Marta Fryman, Fiscal Officer
MAINTENANCE SUPERVISOR’S REPORT March 29, 2021 Rick Schultz
- Prepared planters for May planting (May 15th)
+ Cleaning, Painting, Repair and Filled with New Soil
- Started trimming and cleaning plant and landscaping beds.
- Sent mower out for spring tune up and repairs.
- Trash Pickup (litter)
- Asphalt repair on the bend on Cliff Road.
- Repair work on Aston Oaks Drive will begin soon. We had bids for asphalt and concrete repairs. Husac Paving was the low bidder.
DEPUTY CLERK’S REPORT March 29, 2021 Marilyn Kramer
- We applied for a $1,000 grant from PEP (Public Entities Pool) asking for a fireproof door and new fireproof ceiling tiles for our Records Room. I’ve been advised that it has been approved.
- North Bend participates in Hamilton County’s RRI (Residential Recycling Incentive Program). We receive our recycling numbers from Rumpke; we then fill out a report and submit it to Hamilton County. This includes residential recycling, our tire recycling event and our fall leaf and yard waste recycling event. In 2020, we recycled 8.21% of our waste. In 2019, we recycled 9.31%.
- We will have our tire recycling event May 14-May24th. We will also have a spring cleanup yard waste recycling event; dates to be confirmed.
- We will file our Records Retention Schedule with the Ohio History Connection on March 31st.
- Our Wellness Committee meeting was Friday, March 26th. This is an assessment year and our assessment will be completed on April 14th.
- The Maintenance Supervisor’s position was advertised in the Enquirer on Sunday, March 21st and in the Community Press on March 24th. We’ve received five (5) applications to date.
- The “Notice of Public Hearing” regarding the proposed text amendment to our Zoning Code regarding the regulation of Mobile/Trailer Homes/Parks in North Bend was published on Saturday, March 20. This is 30 days prior to our hearing date of April 26th at 7:00pm.
- The President William Henry Harrison Birthday Tribute will be Friday, April 23rd. Three Rivers School will livestream the event. Please join us on Facebook at Three Rivers Local School District to view the ceremony live. The luncheon and gathering at the school have been cancelled.
- I dropped off 10 self-addressed, prepaid envelopes to Jim Holt for him to mail the video recording and disc of our council meetings back to North Bend when completed.
- Updates to Council concerning progress satisfying State Audit findings is due in May.
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