VILLAGE OF NORTH BEND
                                                 21 TAYLOR AVENUE, NORTH BEND, OHIO 45052
                                                                             April 21, 2014

Meeting was called to order at 7:00 P.M. by Mayor Sammons.

Members Present:
Mayor: Mr. Sammons
Law Director: Mr. Reichert
Fiscal Officer: Mr. Sullivan
Councilpersons: Mrs. Romweber, Mr. Hartoin, Mr. Nunnery,
Mr. Welch, Mr. Moorman, Ms. Smith

MAYOR’S OPENING STATEMENT
Mayor Sammons played the video of Catherine Engelbrecht testifying before Congress regarding the extent of the government in our lives.

MINUTES
Ron Hartoin moved that the March, 2014 Minutes be accepted. Ron Nunnery seconded the motion. Motion carried 100%.

TREASURER’S REPORT
The Treasurer’s documents are available at the Village office.

PAY THE BILLS
Bill Welch made motion to pay the bills. Fran Romweber seconded the motion. Motion carried 100%.

MAINTENANCE SUPERVISOR’S REPORT
Ron Hartoin gave this report as Rick Schultz was on vacation. The Maintenance Supervisor’s Report is available at the Village office.
April 27th is the last day for North Bend’s Spring Clean-up.

POLICE REPORT
Sgt. Steers reported there were four (4) calls for the month of March. None to investigate. There was an assault on Washington Avenue and an arrest made March 7. Mayor Sammons commented on the activity around 154 Miami Avenue and said a disproportionate amount of our police coverage is being spent there. Sgt. Steers said most of the calls are not for violent crime. He also said an officer is sent whenever the EMS is called. There continues to be a fair number of false intrusion alarms.
Fran Romweber voiced a concern about trash being strewn around the dumpster area at 154 Miami and also a camper parked in the lot. Dave Moorman will look into the area for violations.

Minutes, April 21, 2014

GUESTS
Lt. Butler with the Hamilton County Sheriff’s Department gave a power point presentation explaining North Bend’s police costs. He was assisted by Jack Rininger of Miami Township. The power point presentation will be available at the Village office.
Ron Nunnery made a motion to endorse the proposed plan for the 2014-2015 period. Shirley Smith seconded that motion. Motion carried 100%.

FIRE REPORT
Chief Ober reported there were eight (8) EMS runs and three (3) fire runs for the month of March. There was a wreck on US 50, a fire on Symmes and an open burning issue on Harrison Avenue.
Chief Ober passed out EPA standards of open burning. The Village’s ordinance can be more restrictive. Dave Moorman will investigate the current Village ordinance. A copy of the EPA open burning standards is available at the Village office.

THREE RIVERS SCHOOL DISTRICT
No Report

COMMITTEES:
Finance - Mr. Welch
Bill Welch read the letter from Dusty Rhodes removing the Homestead Exemption. (It will be means tested from now on). A copy of the letter is available at the Village office.

Light, Water and Sewer - Ms. Smith
No Report

Maintenance - Mr. Hartoin
The Maintenance Committee meeting will take place in May regarding the salt storage location.

Police & Fire – Mr. Nunnery
Ron Nunnery stated that the Neighborhood Watch meeting was held March 27th. The Bomb Squad put on a demo and an officer reviewed the past month’s police runs. Ron Nunnery gave Council a synopsis of the Bomb Squad demo.
Mayor Sammons reiterated that more citizens need to come to these Village meetings such as the Neighborhood Watch meeting. Canine and other groups will be presenting over the next few months.

Planning & Zoning - Mrs. Romweber
No Report.

Law & Ordinance - Mr. Moorman
Dick Weber has resigned effective April 30, 2014 and options for replacement are Mr. Boll, using our maintenance staff or hiring another independent contractor.
Dave Moorman reviewed the status of various issues Dick Weber has been working on.
Three property owners are still in violation of the Rental Code. There was a discussion about having Mr. Reichert file tax liens on these three properties.
Ron Nunnery asked what are the qualifications needed for the position of Code Enforcer. These will be determined.


Minutes, April 21, 2014


Beautification – Fran Romweber
Our spring planting date is scheduled for Saturday, May 10, 2014 at 9:00am. The Village planters will be filled with flowers and placed in service shortly thereafter.
Marilyn Kramer gave a presentation on the disassembly, storage and installation of the donated playground equipment from the City of Montgomery. Installation may begin May 5, however that could be delayed because of delivery time of parts and weather delays. A grand opening will be held after completion, sometime in June.
Marilyn Kramer also contacted Lowe’s and Home Depot and grants for picnic tables, benches, paint, wood, pavers and landscaping are forthcoming. Dick’s Sporting Goods is willing to give us a 20% discount on a basketball court.

COUNCIL’S OLD BUSINESS
No Report

LAW DIRECTOR’S OLD BUSINESS
There was a discussion about the three properties that were in violation of our Rental Permit Code. Assessments against these properties were filed March 31, 2014. 1) 464 Three Rivers Parkway, 2) 3 Miami Avenue and 3) 35 Ridge Avenue.
Contracts were completed with Recreations Outlet for disassembly, transport and installation of our playground equipment and David Williams and Associates for GameTime playground surfacing.
Exemption from real estate taxes on 430 Three Rivers Parkway were filed with the Hamilton County Auditor on March 31, 2014.

MAYOR’S OLD BUSINESS
No Report

COUNCIL’S NEW BUSINESS
Dave Moorman said the Village computer has been upgraded due to Microsoft Windows XP dropping their support.

LAW DIRECTOR NEW BUSINESS
Ron Nunnery made motion for Resolution 2014-14 Authorizing Village Engineer to Solicit Bids for the Shady Lane Improvements Project. Shirley Smith seconded the motion. Motion carried 100%.
Jim Reichert reported that 32.6% of our payment (approximately $1,800) may be distributed to us from the Wayne Manufacturing bankruptcy.

MAYOR’S NEW BUSINESS/ REPORT
Mayor Sammons met with JMA on the Shady Lane project. The blacktop will all be resurfaced and possibly replace the blacktop curbs with concrete.
Mayor Sammons and Fran Romweber met with Mr. Macke of the Aston Oaks Golf Club and Mr. Macke has agreed to pay for the sign with North Bend being responsible for the maintenance of said sign.

OPEN TO THE FLOOR
No Report

Minutes, April 21, 2014



MAYOR AND COUNCIL ANNOUNCEMENTS, COMMENTS
Our May Council meeting will be held May 19th due to the Memorial Day holiday.

MAYOR’S FINAL COMMENTS
No Report








ADJOURNMENT:
Ron Nunnery made motion to adjourn the meeting. Ron Hartoin seconded the motion. Motion carried 100%. Meeting was adjourned at 8:54p.m.

Respectfully Submitted,

_____________________________ _______________________________
Fiscal Officer Mayor
 

~~~~TREASURER’S REPORT

April 21, 2014

To Council Members for Your Information and Review

We received our first half property tax distribution from Hamilton County in the amount of $149,055.20 plus $38,195.67 for our recently passed EMS/Fire Levy.

The $149,000 is very close to our budgeted amount and the Ems/Fire Levy money was passed through to Miami Township as the 1st half of 2014 payment for our Fire/EMS protection contract..

Due to some hard work by Marilyn, our Cincinnati Bell monthly bill has been reduced to $103/month from $247/month.  This is an ongoing savings that will add up over time.  Thanks to Marilyn for this excellent work.

We wrote four purchase orders this month:

$1000 Blanket Certificate to cover uniforms for the maintenance crew for 2014.  Only $206 has been spent so far

$3000 to the State of Ohio for accounting fees for our participation in the Uniform Accounting Network.   These fees have been reduced from $3180/year to $2456/year due to improvements in the system and additional government entities joining the system.

$6000 to Recreations Outlet for 50% deposit on the removal transport and installation of the playground equipment.  This money came out of the $6420 “We Thrive” grant

$38,195.67 to Miami Township Trustees for 1st half of 2014 Fire/EMS protection contract.

Distributed to council members this month are the following reports:

·         Monthly Cash Flow Analysis:

Showing money in/money out and the check book balance

·         Payment and charge Register Report:

Includes all checks & automatic payments taken directly from our checkbook since last Council Meeting

·         Receipts Register Report:

Includes all sources of revenue taken in by the Village since last Council Meeting

·         Revenue Status Report:

Shows the year-to-date status of each revenue account as of date of this Council Meeting

·         Fund Status Report: Shows amount left in each fund as of date of this Council

Meeting and the current checking account balance

·         Year to Date Beautification Accounting Report

·         Mayor’s Discretionary Fund Report

Copies of all the above reports are available for public viewing at the Village Office.

Respectfully submitted, Edward Sullivan, Fiscal Officer

MAINTENANCE REPORT        RICK SCHULTZ          APRIL 21, 2014

Mowing – We have started our weekly mowing routing.

Catch Basins – Harrison Avenue has been cleaned out

                         -All other basins inspected for back-ups

Gazebo – We pressure washed and painted

Signs – Put up historic information sign on eastbound Three Rivers Parkway

              Put up reconditioned sign at corporation line on Brower Rd.

              Put up reconditioned sign at North Bend and Cleves line on Miami Avenue

Picked up trash on Shady Lane and Three Rivers Parkway

We began to clear away honeysuckle and brush along guardrail on both sides of

Three Rivers Parkway.  This will be ongoing until completed.

Installed planters at the Welcome to North Bend sign westbound.  We will be working with George Kort at 422 Three Rivers Parkway to clean up and plant to beautify the area.

No soliciting signs (Ordinance 2008-07) are being made and will be on the new sign post at the gateways to the Village.

We are on our second, 30-yard dumpster.

Minutes, April 21, 2014